1. Upload the distributor file
Use the invoice, packing slip, PDF, CSV, Excel file, product sheet, or readable shipment photo.
Shopify imports for record stores
Turn record distributor files into reviewed Shopify products
Record stores receive distributor files with artists, titles, formats, variants, editions, UPCs, costs, MSRP, quantities, and image references. Catalog Intake turns invoices, packing slips, CSVs, Excel files, PDFs, and shipment photos into reviewed Shopify draft products or barcode-matched inventory updates before push.
Workflow
A receiving workflow for record stores
Catalog Intake helps record stores turn distributor paperwork into a Shopify review batch without treating invoice cost as retail price by accident.
2. Review releases, formats, and pricing evidence
Check artist/title cleanup, format or color variants, UPCs, SKUs, quantities, unit costs, MSRP, tags, images, and inventory actions.
3. Approve products or inventory updates
Create reviewed drafts for new releases or approve inventory updates for existing barcode matches.
Example
Example: distributor packing slip
A distributor packing slip may include artist, release title, vinyl color, format, UPC, received quantity, cost, and MSRP. Catalog Intake keeps cost and retail evidence separate, groups variants, flags missing pricing, and shows barcode matches before push.
Proof
Review music inventory before Shopify changes
Record store imports need accurate formats, UPCs, variants, and pricing safeguards.
Packing slip source
Distributor paperwork can include product rows, variants, SKUs, barcodes, quantities, and cost evidence.
Missing price review
When a source file only shows cost, Catalog Intake can flag rows instead of treating cost as storefront price.
Safeguards
Record store safeguards
Music catalog imports can create duplicates or pricing problems if UPCs, formats, and costs are handled casually.
- UPC and barcode matches can update inventory for existing releases.
- Cost is not treated as retail price without retail evidence.
- Format, edition, and color variants stay reviewable.
- New products are created as drafts by default.
- Rows with missing or risky identifiers can be held for cleanup.
Related pages
Keep the supplier import workflow connected
FAQ
Common questions
Can Catalog Intake handle UPC-heavy record distributor files?
Yes. UPC, EAN, barcode, SKU, artist/title, format, edition, cost, MSRP, and quantity evidence can be extracted and reviewed before push.
Will invoice cost become Shopify retail price?
No. Cost and wholesale values are kept separate unless the source clearly includes retail, MSRP, MAP, or selling-price evidence.
Can existing releases update inventory?
Yes. Rows that match existing Shopify variants by barcode or SKU can be reviewed as inventory updates instead of duplicate product drafts.
Review your next distributor file before updating Shopify
Upload the source, review formats and barcode matches, then approve only the products or inventory updates that are ready.